Time management “systems” often fail because they are born of perfectionism and unrealistic expectations. For instance, some people don’t initiate a time management approach until they’re already falling behind in their work; they undertake time management as a means of catching up.
It is never too late to start practising the art of time management, in this post are 3 key strategies to help you manage your time effectively. You don’t have to practice all three time management tips at once. Start by slowly incorporating these into your life. You will definitely see a difference.
Make A Decision
This is the most important factor when it comes to saving and maximising your time. Making decisions is not always an easy process especially when the outcome is uncertain. People often say how hard this is but unfortunately, we all have to make decisions every now and then. Ranging from simple things like what to have for dinner to life-changing decisions like careers, relationships and education.
Try not to get caught up in the web of endless research or asking others for recommendations. This may help in making an informed decision or end up confusing you. Too much information and too many opinions may get you stuck in the process. Use your intuition (gut feeling) and reasoning by accessing the facts. However it goes, you just have to keep it pushing.
Proper Prioritising Is Key
Master how to allocate your time by practising proper prioritisation. Group your day to day activities based on how urgent and important the tasks are.
Important and urgent: Tasks that must be done and completed quickly.
Important but not urgent: Tasks that appear important but aren’t time conscious.
Urgent but not important: These tasks are time sensitive but with little value.
Not urgent and not important: These are generally low priority tasks; not time sensitive and generates little value.
Complete the most important tasks first. This gives a sense of accomplishment that will naturally flow and keep you pumped for the rest of the day. Once you are able to complete the important tasks, the day is already a success. You can move on to other things or delegate. This is the golden rule of mastering time management.
Plan And Complete Your To-Do List By The Hour
Your to-do list can easily become overwhelming when you think of it in its totality. The magnitude of it may be scary but do not spend precious time thinking about how to start. Just breathe and take it one step at a time. Start with one, and then another.
Section your day and tasks into 4 groups starting with the most urgent and important ones before noon. Group them in such a way you complete the less important ones by the end of the day.
You can be more specific by pinning every activity to each hour of the day. This way, you will know what you should be doing at every point in time.